Community Development Block Grant (CDBG)

                            Program Delivery and Administrative Services

Issued: April 10, 2026

Due by: May 1 , 2026 by Noon

Delivered to: Village of Waterloo
4 1 W. Main Street
Waterloo, N Y 13165
Contact: Don Northrup, Village Administrator
(315)539-9131
grants@villageofwaterloony.gov

1 . Request: The Village o f Waterloo is seeking proposals from qualified consultants or consulting firms to provide Program Delivery and Administrative Services included i n Community Block Development Block Grant (CDBG) Project #: 1206HR316-25 – Single Unit Housing Rehabilitation. Section 3 and M/WBE firms are strongly encouraged t o submit proposals.

Grant Description: With $645,000 in New York State CDBG funds, the Village will provide
financial assistance for approximately 13 Single Unit Housing i n accordance with the provisions included in the Grant Agreement.

3 . Services to be Provided:
A. All CDBG Program Delivery and Administrative Services, from the Award Date until the
Termination Date o f January 10, 2028, required for the implementation and closeout o f
the grant program, including but not limited to:

1. Perform the required Environmental Review prior to the commitment of any grant funds.
2. Development of scope o f work with collaboration with the Village Clerk and other resources.
3. Establish or update eligible contractors list,
4. Provide outreach to property owners and provide them with the grant information, including qualifications, and to request applications for consideration.
5. Review applications and determine eligibility.
6. Perform preliminary property inspections, including EPA Lead Survey and other
   environmental regulations, and prepare work write-ups with cost estimates for
   eligible properties to be recommended t o the Village Board for approval.
7. Assist property owners with bid process, contractor selection, and prepare and process
   required contractor/owner documents with proper approvals.
8. Prepare property owner loan documents or deferred payment agreements, including
   mortgage lien filing, as necessary
9. Provide all necessary final inspections.
10. Act as liaison for Village, property owner, and contractor.
11. Provide review of all contractor expenditures and prepare CDBG Drawdown Requests with proper supporting documentation for reimbursement.
12. Ensure that all contractor reimbursements are within the project scope and approved
    budget, with the preparation o f amendments for approval as required.

B. General Administration:

1. Prepare and ensure the submission of all required CDBG reports on a timely basis.
2. Ensure that all required CDBG records are properly maintained for compliance.
3. Ensure that all specific grant requirements have been met.
4. Participate in the CDBG Monitoring and Closeout Process.
5. Respond to all CDBG requests for additional information.

C. Other Administration:

1. Prepare and submit Minority-Owned and Women-Owned Business Enterprise (MWBE)and Section 3 Reports.
2. Prepare any additional reports as required by NYS.
3. Ensure that all current CDBG regulatory requirements included in the CDBG webinars have been satisfied.
4. Provide the Village Board with updated information o n grant progress and timeline for completion in accordance with the terms o f the grant agreement.

4 . Method o f Payment: Acceptance o f the grant’s Administrative and Program Delivery budgets.

5 . Submission Requirements:

A. Statement o f qualifications, including relevant experience with a t least five similar CDBG Programs.
B. Provide such work references including NYS-OCR personnel.
C. Management Plan with individual experience and background.
D. Outline of approach.
E. Timeline for project completion.
F. Cost proposal with payment timeline.

6 . Evaluation Factors: The following factors will b e reviewed by the Mayor and Village Board as part f the selection process:
A. Job experience and references (25%)
B. Management Team experience (25%)
C. Cost breakdown (25%)
D. Project Timeline (15%)
E . Other factors from submitted information (10%)

7 . Submission of Proposals: The Village of Waterloo will accept proposals from qualified Consultants and consulting firms until Noon on May 1, 2026. All proposals should be clearly marked on the outside: RFP – CDBG (Housing Rehabilitation) Attn: Don Northrup and mailed to: Village of Waterloo, 4 1 W. Main Street, Waterloo, NY 13165.

Selection and Award: Proposals will b e reviewed, and recommendations presented to the
Village Board o n Monday, May 11, 2026.